Corrections Accounting Solution
"The Hands On User"
Accounting covers all the processes involved in tracking and maintaining the money flow for the inmates in a facility. The Inmate Accounting process consists of several activities such as:
The Accounting Menu operates from a dropdown menu in the Menu Bar at the top of the screen. It consists of four sets of Modules:
The Global Accounting units are functions that are applicable to all inmates. Some of the modules included are:
General Ledger Administration
The General Ledger Administration Modules are a set of modules that allows your facility to easily setup their
General Ledger as a streamlined concentrated process. The setup consists of eight modules that are arranged
in the order in which they should be completed. The following is a list of those modules.
The facility may or may not need to setup all of these tabs, depending on the functionalities of the program they
wish to utilize. Some of the tabs may contain information located in other application areas. For example, the
Withdrawal Types and Deposit Types may be accessed in Code Tables Setup as well.
General Ledger Transactions
The General Ledger Transactions modules handle the detailed accounting functions. These are functions that
apply to the day-to-day accounting needs of the facility. These modules conform to standard accounting principles,
and provide an easy migration path for facilities currently using well known off-the-shelf accounting packages.
The modules included are:
The Inventory Warehouse module is comprised of three different parts – The Inventory itself, the Purchase
Orders and the Reconciliation of the inventory.
The Inventory part of the module allows for the adding / editing / deleting of inventory item information,
provides filters to easily search for specific items, retrieves item history information, and performs various
inventory functions. Inventory functions include returning, damaging, transferring, copying, and marking
up inventory items.
The Purchase Order Tab allows the facility to create and track purchase orders. As a new purchase
order is being created, items can only be added from a single vendor to the purchase order. Once a
purchase order has been completed, a copy of the purchase order can be printed. When the facility
begins to receive items from a purchase order, they can enter the merchandise into the system so
that it is available for purchase or use.
A report of the items that have been received for each purchase order can also be printed. A purchase
order will remain open until all of the items of the purchase order have been received. The system will
automatically close the purchase when all items have been received. A purchase order can also be
manually closed if necessary.
The Reconcile Tab is used to reconcile the actual amount of inventory in the warehouses with the
expected inventory in the DSI-OMS. A checklist of every item contained in a
specific warehouse will be printed to record the actual quantities of each item listed. The checklist will
then be entered into the system and compared.