GTL Virtual Receptionist

Automated Information Telephone System

Automated Access to Facility Information and Inmate Status 24/7

GTL Virtual Receptionist™ is an automated attendant system that allows friends and families of inmates to easily access facility information, inmate status, and other available information. By simply dialing a single or toll-free number, inmate families and friends can find court dates, release dates, bond amounts and types, facility address and directions, facility rules and policies, visitation information and hours of visitation. GTL Virtual Receptionist can be configured to access multiple sources of information and services that a facility would like to make public. As information or services are added, the attendant system can be updated with new prerecorded caller prompts and connection options. For added convenience, the attendant system provides the caller the option to transfer to GTL’s automated payment services to make deposits into inmate trust accounts or to AdvancePay® prepaid telephone accounts.

GTL Virtual Receptionist provides correctional facilities of all sizes with enhanced levels of efficiency and greater control over the inmate population. This fully hosted interactive voice response (IVR) system provides general facility information and inmate specific information over the phone without the need of a staff member to answer the call. The IVR uses both touch-tone and speech recognition technology to allow users to choose how to interact with the system.

Reduce Public Inquiries to Staff

The valuable time of facility staff members is no longer required to answer basic and repetitive questions, freeing up personnel to focus on operational priorities such as maintaining safety and managing inmates. That’s because GTL Virtual Receptionist provides useful information such as court dates, release dates, bond amounts and types, facility address and directions, facility rules and policies, visitation information and hours of visitation.

Self-Service, Automated Process

GTL Virtual Receptionist can be configured to recognize an inmate’s name, booking number, visitation date, and visitor name through keypad input from an outside caller. Friends and family members can easily get information about a specific inmate by following a set of simple step-by-step instructions.

Automated Inmate Inquiries

GTL Virtual Receptionist can be accessed by inmates using the standard GTL inmate telephones. It can provide inmate court dates, times, and locations as well as charges, bond amounts and types, release dates, visitation eligibility and other information approved by the facility.

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Virtual Receptionist

By Garth Johnson, Senior Vice President, Operations, GTL

At Global Tel*Link, we constantly strive to improve our hardware and software to provide the highest quality service possible. This includes supplying patches and software updates through our existing wired systems and replacing hardware to keep pace with advances in technology. We also ensure that all of the data from our operations is safely and efficiently handled.

Over the last few years, GTL systems have processed an ever-increasing amount of digital data traffic. Against the backdrop of data breaches and serious power outages that have plagued some of our competitors, we recognize that properly managing and securing data is of paramount importance in today’s inmate communication services marketplace.

As a continuation of GTL’s lasting commitment to ensure the security of our customers’ data, we recently invested $1 million in data center upgrades that augmented our security protocols and provided increased processing capacity. These improvements – which began in early 2015 and were completed in January 2016 – ensure that all of our systems operate at peak efficiency, minimize risks to data in transit and at rest, and reduce the likelihood of unplanned service disruptions.

The high-level summary of recently completed data center upgrades is as follows:

• expanded the amount of floor space to accommodate new equipment
• added more cooling equipment to support the additional data processing hardware
• upgraded the power distribution system to ensure that we have the capacity to process our customers’ ever increasing traffic volumes
• extended the lease of the data center to lock in our commitment

This expanded capacity increases the redundancy of our systems and minimizes the impact of a system failure. The improved redundancy also allows us to conduct low-impact/no-impact system upgrades and maintenance actions in the future.

To ensure that we minimized any inconvenience resulting from the short service interruption that was required to get the new support systems online, we scheduled the work for off-peak hours (midnight Saturday to 9:00am Sunday) so that customers experienced little or no impact from the brief outage. Knowing that any scheduled disruption no matter how brief could have some small effect on jail and prison operations, we sent each customer a written notification a few weeks before the planned downtime.

System performance, service continuity, and data security are just some of the hallmarks of our data center operations, and we believe that the recent upgrades demonstrate our commitment to provide our customers with the highest quality of service in the market.

For more information on GTL or any of its products, contact a company representative today.